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Assistant HR Manager (Recruitment)

Working with the Recruitment and Selection team in the University’s HR department.

You will be responsible for planning, implementing and monitoring all aspects of recruitment and selection activities, ensuring a smooth running of each campaign from advertisement to appointment.

You will play a key role in providing professional advice and ensuring best practice in all aspects of the recruitment and selection process, assisting the HR Manager (Recruitment) with the continuing development of the University’s approach to recruitment campaigns using a variety of promotional tools, including the use of social media.

Together with the HR Manager (Recruitment) and the team administrators, you will ensure that our recruitment and selection campaigns attract the best possible talent to the University.

You will provide well-judged advice, guidance and support to managers on recruitment and selection issues and in compliance with University policy and employment law.

*You may occasionally be required to work outside of standard office hours during busy periods or to support specific selection events, for which time off in lieu will be given.

In the supporting statement of your application form please give evidence to demonstrate how you meet the essential criteria listed in the person specification; you are advised to address each item on the person specification in turn and give specific examples of activities you have undertaken.

Closing date: Wednesday 18 Apr 2018

Reference number: PER1802 - 3592

Job details

Job details

Salary
Band 6 £25,728 to £31,604 a year, with opportunity to progress to £34,520 a year
Hours
Full time, 37 hours a week (see * below)
Start
As soon as possible
Duration
Permanent
Responsible to
HR Manager (Recruitment)
Responsible for
N/A
Interview date
Interviews to be held on Tuesday 8th May 2018

Human Resources

For more information about the department visit the Human Resources website.

Background

Background

The University of Worcester is a committed to providing excellent education. High standards, inspirational teaching and extensive opportunities for student participation combine to enable individual students to flourish. The University is high achieving in graduate employment and was shortlisted for the University of the Year Awards by Times Higher Education in 2016.

With over 10,000 students, and more than 1,100 staff members, the University has an excellent track record of sustained financial performance and strategic investment in high quality, innovative facilities. With a national reputation as a friendly, truly inclusive university, both students and staff feel genuinely empowered, inspired and encouraged to grow personally and professionally.

The HR department plays a key role in supporting the University’s strategic aims and in achieving its mission to be ‘an outstanding university at which to be a member of staff’.

We are committed to offering our staff the creative combination of challenge, opportunity and support which is needed to grow personally and professionally. Having the best people work at the University is central to the University’s ongoing and future success. We offer you a comprehensive induction, extensive staff development opportunities and a wide range of benefits including generous holiday allowance, pension scheme and access to excellent facilities. Staff can also access the University’s wide array of sports, educational and leisure facilities.

Main duties

Main duties

1. To plan, implement and monitor the day to day activities involved with recruitment and selection of staff, to include:

- Working with the recruiting manager to discuss and agree the advertising and selection process for each recruitment campaign, using template documents where possible to ensure a consistency in approach.

- Providing advice and guidance to recruiting managers, prospective candidates and colleagues on recruitment policy and procedure, procedural and legal aspects of staff recruitment.

- Assisting the HR Manager (Recruitment) with coaching and supporting the HR Administrators (Recruitment), offering advice and guidance when needed and helping to develop skills and knowledge across the team.

- Reviewing job descriptions, person specifications and pay arrangements to ensure they are reflective of the role and in line with current legislative requirements, liaising with recruiting managers as necessary.

- Sourcing, planning and pricing suitable advertising media, liaising with recruiting managers and agency contacts.

- Managing the uploading of job descriptions to the University’s job opportunity pages and other appropriate advertising media, ensuring accuracy and appropriateness of information.

- Planning and agreeing suitable schedules for selection events with recruiting managers, ensuring that appropriate arrangements are made to support selection and advise recruiting managers as appropriate (eg panel make up, timeframe). Providing advice and support to HR colleagues who are involved in this process where necessary.

- Supporting shortlisting activities, providing advice and guidance to recruiting managers, agreeing shortlisted candidates and ensuring appropriate communications with all applicants. Providing advice and support to HR colleagues who are involved in this process where necessary.

- Taking part in selection activities and providing support to colleagues to ensure that all aspects of the event are appropriately carried out (eg suitable interview questions, decision making, recording keeping etc).

- Ensuring that any recruitment and selection documents are completed in line with our procedures.

- Providing reports of recruitment and selection activity to the HR Manager (Recruitment), using key performance indicators to identify patterns and trends and highlight any areas for development.

2. To be proactive in identifying areas for improvement in current practice and procedures, researching options, seeking feedback and making recommendations as appropriate.

3. To contribute to the development of the University’s approach to recruitment campaigns, using a wide variety of adverts and promotion, including the use of social media and the development of our website content.

4. To assist in the monitoring and analysis of recruitment and selection activity, equal opportunity data, advertising spend etc. to support the development of the University’s strategic approach to effective recruitment and selection.

5. To assist with the management of the University’s work experience scheme.

6. To support the HR Senior Management Team with strategic HR projects.

7. To support HR related training events as appropriate to ensure consistency and a shared team responsibility for the promotion of best practice management behaviours.

8. To take part in appropriate committees, working groups and meetings as required.

9. To play a proactive role in developing the HR Recruitment service and its role in the department and further develop the reputation of the department

10. To develop and enhance the reputation of the department by demonstrating a high level of professionalism at all times.

11. To be a flexible member of the team, supporting colleagues at peak times of workload and pressure.

12. To contribute to student related activities, for example open days, careers fairs, Worcester Weeks, mock interviews and student interview panels.

• Maintain personal and professional development to meet the changing demands of the job; participate in appropriate training activities and encourage and support staff in their development and training.

• Take steps to ensure and enhance personal health, safety and well being and that of other staff and students.

• Carry out these duties in a manner that promotes equality of opportunity and supports diversity and inclusion, and takes into account the University's commitment to environmentally sustainable ways of working.

*Maintain personal and professional development to meet the changing demands of the job; participate in appropriate training activities and encourage and support staff in their development and training.

*Take steps to ensure and enhance personal health, safety and well being and that of other staff and students.

*Carry out these duties in a manner that promotes equality of opportunity and supports diversity and inclusion, and takes into account the University's commitment to environmentally sustainable ways of working.

Person specification

Person specification

Please provide evidence of how you meet each of the essential criteria.

 
Essential Criteria

1. CIPD qualified to Level 5, or currently working towards this.

2. Educated to Degree level or equivalent qualification / experience.

3. Demonstrable experience of planning, implementing and monitoring multiple short-term recruitment and selection events.

4. An up to date knowledge of UK employment law and HR best practice.

5. A sound understanding of good practice principles in equality and diversity for recruitment and selection.

6. An understanding of the use of a range of methods to promote recruitment activity and attract candidates including social media and social networking sites.

7. Ability to manage a demanding workload with the ability to prioritise and plan in the short and long term, over an academic year.

8. Ability to communicate confidently and clearly with a wide range of people, to include effective presentation and interview skills, for example active listening, developing and asking appropriate questions, facilitating decision making.

9. Ability to relate to a wide range of staff across the organisation and provide credible and well informed advice and guidance on recruitment and selection.

10. Ability to undertake analysis of data.

11. Demonstrable understanding of the Data Protection Act, General Data Protection Regulations and principles of effective information security.

12. A flexible and collaborative approach to working in a team environment.

13. Ability to work with integrity and respect for confidentiality.

Desirable Criteria

N/A


Applications from Non EEA Workers:
Prospective applicants are advised to ensure that they are eligible to work in the UK without restriction.

Prospective applicants in points-based system immigration routes should assess their circumstances against the published criteria, which are set out on the GOV.UK website at www.gov.uk/browse/visas-immigration .

Visit www.naric.org.uk/visasandnationality  for more information on how you can use a qualification from outside the UK to meet the requirements of the immigration rules.

Unspent convictions, cautions and bind-overs
The University is strongly committed to the fair treatment of its staff and potential staff, regardless of race, gender, religion, sexual orientation, responsibility for dependants, age, physical/mental disability or offending background.

In line with the University's policy on the Recruitment of People with a Criminal Record, shortlisted candidates are required to provide information of any unspent convictions, cautions and bind-overs. Applicants are advised to seek independent advice if there is any doubt about the status of a previous conviction, caution or bind-over. Disclosures will only be considered at the point when an offer of employment is made. The existence of a criminal record will not in itself prevent you from gaining employment.

This is a description of the job as it is presently constituted. This job description is intended to enable a flexible approach to be offered working across the University as required. It is subject to review and amendment in the light of changing needs of the University and to provide appropriate development opportunities. Members of staff are expected to participate fully in discussions about changing requirements and it is the University's aim to reach agreement to reasonable change. If agreement is not possible, it reserves the right to require changes to the job description after consultation with the individual concerned.

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